Guidelines for Oral Presentations

Presentation Length, File Formats and other Housekeeping

Oral presentations should be no longer than 12 minutes. All sessions will have a general discussion period facilitated by the session chair during which questions may be answered for oral presentations. Keynote presentations will be 20 minutes in length and will be followed by a dedicated 5 minute discussion period.

The slides (but not your video presentation) will also be uploaded as an individual file which will be accessible to the delegates to download and ask further questions during the session discussion and in the discussion rooms during intervals and after the event. If there is any sensitive data that you do not want to be accessible, please remove it from the slides that you submit and mark those areas as "embargoed". Similarly, if there is extra information that you wish to include in the slides (but which will not fit into the presentation) you can include that in the file you submit for delegates to download.

Centralising the stream of videos via pre-recorded presentations to one stable connection reduces possible internet connectivity issues and also allows presenters to concentrate on the discussion of their topic. In order to ensure the smooth running of the program and avoid any potential technical issues relating to the running of the presentations themselves, all presentations should be pre-recorded and submitted to secretariat@conservationsymposium.com BEFORE Tuesday 20 October 2020. It is at this point that all the presentations will be tested for functionality. Should any issues be noted, enough time will be available to address these.

Presenters are expected to ensure that their presentations include all relevant acknowledgements and that the materials used in their presentations (incl. photographs and other images) do not breach copyright.

PLEASE DOWNLOAD AND READ THESE GUIDELINES FOR CREATING AND SUBMITTING YOUR VIRTUAL PRESENTATION!

Regardless of what recording software is used, the format of the videos must be MP4 with a resolution of between 480 to 720 p and a maximum size of 150MB. Submit your files (video and slides) using a transfer platform to secretariat@conservationsymposium.com BEFORE Tues 20 October 2020: SendAnywhere - https://send-anywhere.com/, WeSendIt - https://www.wesendit.com/ or WeTransfer - https://wetransfer.com/.

General

An oral presentation goes past the audience only once, so it must be well organized, logically developed, stripped of details that divert the audience's attention from the essential points, and smoothly delivered. The goal of a presentation is to communicate why the research/project was undertaken, how it was done, what was learnt, and most importantly, what the implications or lessons for conservation are. In The Conservation Symposium, we are less interested in the methods and more interested in the implications, lessons and recommendations. Please keep the background and methods sections very brief. Communicate this clearly, succinctly and convincingly.

Preparing the Presentation:

1. Presenting a paper isn't merely a case of paraphrasing it. Certain parts need to be stripped down, while others need more "airtime". Usually, the methods section can be edited down to the bare bones - if people have questions about the methods, they will come out in the question session at the end. While methods are edited down, results should get more airtime.

2. Start with providing background information, drawing from the introduction, other studies, and even the discussion, if you need to, and then end the introduction section with a concise statement of the specific question or questions addressed.

3. Present the study in sections if it is composed of a number of small experiments or investigations. Draw conclusions from each section of the study, as you present them, to make the link between the finding and the conclusions stronger. You need to lead the audience from point to point. For example, if you tackled a number of experiments/studies in the paper, present each separately i.e. first specific question, methods, key results, some discussion (and how it might have led you to pose the second question), and then onto the next question (question, methods, key results, discussion... etc.).

4. Summarize the major findings of the research at the end of the talk, taking care to make each point separately.

Making the Presentation:

1. Practice makes not-so-nervous. Most of us get nervous when giving a presentation. One study apparently found that people are more afraid of public speaking than death! One way to minimize your nerves is to practise your presentation. The more you have practised, the more you will be able to reassure yourself that you know what you are going to say and how you are going to say it. Always remember, you know more about your talk than anyone else.

2. Don't rush.

3. Make your visual aids work for you. Draw the audience's attention to, say, trends in the data, or even interesting things you might have captured on film. Visual aids are meant to facilitate your communication, not just make the audience stare at the screen, instead of you. Another point about making the visual aids work for you - if, when you need to, you are able to use the laser pointer without shaking too much, then, by all means, do so, it really helps to lead the audience to the point you're trying to make. If you can't, rather refer to, say, "the lower line", or "the line in blue" or "graph on the left-hand side"

4. Be clear on unfamiliar terms: Make sure that unfamiliar terms that you use are presented in the visual aids. This is particularly true for abbreviations. For example, if you use "NDVIs" in your presentation, be sure to put what the abbreviation stands for up on the visual aids.

5. Don't mumble, make eye contact with the audience, and try to sound interested in what you're saying.

6. Warn your audience that the end is near. Slip in a phrase like, "One final point..." or, even, "In conclusion...", or just plain old "Finally,..."

7. End your talk by thanking the audience for their attention. Also thank your co-authors, sponsors, etc. if you have not done so already.

8. Stick to the time limit. Not doing so suggests you were unable to highlight the salient points of your research. It also is inconsiderate to the audience and the conference organisers.

9. Handling questions: If you have the presence of mind to do so, paraphrase a question before answering it to help those in the audience who may have not heard the question correctly. Also, don't be afraid to say you don't know the answer to a question.

Visual Aids:

1. Make sure visual aids are large enough to be visible to the audience watching on mobile devices. Err on the side of caution.

2. Go for contrast - a guideline is to use either light text on a dark background or vice versa. Be aware of colour-blind people (more common than one thinks) who often struggle to distinguish reds from greens and colours similar in tone.

3. No RED!! It is best to avoid using RED in graphics and text at all as it is difficult for most people to distinguish.

4. Try to avoid too much text on slides. It can be quite boring. If you must have text, try to introduce each point as you go along, otherwise, the audience tends to read on ahead while you're still discussing the first point.

5. The audience loves pictures and photographs.

6. Maps, etc. all help make the point.

7. Rework figures. A figure presented in an oral presentation has to be instantly comprehensible. To facilitate this, enlarge the text labelling your axes. If you have two lines on a graph, make it clear which is which with clear labelling) (see example below). Even better, if you are a whiz with PowerPoint, introduce the lines onto the graph separately.

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